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General Terms and Conditions for Registration
These General Terms and Conditions are valid for each attendee registered for the 20th International Conference on AIDS & STIs in Africa, 2nd – 7th December 2019 in Kigali, The Kigali Convention Centre (hereafter referred to as the ”Conference Centre”). Any person, delegate, accompanying person, media representative, speaker, or exhibitor is considered an attendee.
Only fully completed registration forms will be accepted. The registration fee is based on the date of the receipt of the registration form and the payment in full in accordance with the deadlines mentioned above. Should one deadline be missed, the next applicable fee will be charged automatically. The registration will only be confirmed upon receipt of payment in full.
After the late registration deadline, registrations are only possible on-site.
If the maximum attendee capacity is reached, the organisers reserve the right to refuse any registration.
To be eligible to register for the conference, attendees must be at least 18 years old. Attendees may be asked to present an official identity card stating their age.
The registration fee for delegates includes entry to all sessions, the exhibition area, the poster area, the opening session and the closing session.
The registration fee for accompanying persons includes entry to the conference venue, the opening session as well as the closing session. Entry to the exhibition area, the poster area and other conference sessions is not included. A maximum of one accompanying person can be registered per delegate.
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Cancellation of the Conference
In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organisers, the conference organisers cannot be held liable by attendees for any damages, costs, or losses incurred, such as transportation costs, accommodation costs and financial losses.
Under these circumstances, the conference organisers reserve the right to either retain the entire registration fee and to use it for a future conference, or to reimburse the attendee after deducting costs already incurred for the organisation of the conference and which could not be recovered from third parties.